Perhaps the greatest change is the requirement for employers to report employees’ mean and median hourly rates by California establishment, job category, race/ethnicity, and sex. In a one-person establishment, the person’s W-2 Box 5 earnings will be the mean and median rates. CRD has not addressed the potential confidentiality issues.
The guidance also says that:
- Employers must use the new templates to comply.
- Unlike before, employers should not report on employees who are working outside California and are assigned to an establishment outside California.
- Employers that have multiple establishments must report all establishment-level data in one report.
- CRD added definitions of “payroll employee” and “labor contractor employee.”
- Employers should upload the Payroll Employee Report and the Labor Contractor Employee Report separately on CRD’s portal.
- The snapshot period in the Labor Contractor Employee Report can vary for each contractor.
- Employers will receive a confirmation email after submitting reports.
- CRD will not offer deadline extensions.